US Accounting Services

US Accounting Services

Bookkeeping & Accounting Services

A very pivotal role for any business to succeed, without any second thought, is to have a systematic system of bookkeeping and accounting services. Business growth and its corresponding accounts and finance divisions are like different sides of the same coin. Proper tracking of finances, transactions and reports can, therefore, be termed as a golden rule to succeed in any respective business. Imagine, if a business, irrespective of the scale, has no proper records of the transactions, vendors, payments; how terrible and chaotic running this business would become. Therefore it is crucial to have proper processes in place for bookkeeping and accounting.

Keeping your accounting records up-to-date often is a time-intensive and an expensive practice for almost any business, rendering little apparent added value

-Have you been facing problems understanding where your money is going?

-Do you happen to be putting in hours of your precious time handling the books?

Let our team at V’BRO INFOTECH help save your time, effort and money, while also minimizing your financial pressure by means of our outsourced bookkeeping services.We have invested in the state-of-the-art technologies to provide you seamless bookkeeping outsourcing services. The advantage to you involves lowering of administration expenses, reassignment of workforce to concentrate on your primary business pursuits and the certainty that your accounting data is going to be up-to-date and correct.

Our Bookkeeping services include

  • Assets / equipment ledger maintenance
  • General ledger maintenance
  • Expenses ledger maintenance
  • Accounts receivable services
  • Accounts payable services
  • Preparing ageing reports & summaries
  • Bank account reconciliation services
  • Credit card reconciliation services
  • Inventory reconciliation
  • Payroll reconciliations
  • Cash flow management and others

It is more important now that you have an outsourcing strategy aligned with your firm wide business strategy. Don’t wait, sign up for Bookkeeping outsourcing services today to start availing the colossal benefits of it through V’BRO INFOTECH.

Payroll Processing Services

A payroll is a financial record of salaries paid to an employee as wages, bonus or deduction. It is one of the most important responsibilities of the employer and his company. It is given for the work done during a particular period of time. Payroll processing involves tedious routine work. Outsourcing this process allows you to focus on growing your business. It is the convenient process of delegating the process of payroll administration to a third-party with expertise in the process. The primary advantages of payroll outsourcing include reduced costs and better service.

We offer highly efficient payroll services. Partnering with us reduces costs and increases profits. We offer a convenient and reliable payroll process.  Our company helps you manage your payroll process in a manner that would maximize salary pay-outs and minimize per employee cost to company. Our in-house payroll and compliance management team uses latest technology and software for ensuring statutory compliance and a smooth payroll cycle.

V’BRO INFOTECH will assign an Account Manager from the payroll team to ensure smooth integration of the payroll service with your business processes. Our flexible service is designed to take into account your preferences, systems, and methods of working. The first step in the process is establishing a program of work for each pay cycle according to your company’s requirements. You will be aware of the process at each stage, as we believe in complete transparency.

Why Us
  • Error free payroll process
  • Helpdesk to support employee queries related to taxation & proofs within the stipulated TAT
  • On-site support to resolve queries related to Taxation and Investments at the end of the year
  • Customized MIS reports as per requirement
  • Client’s employee information remains fully confidential
Benefits you can get from outsourcing your payroll processing to us
  • Reduce transaction costs
  • 100% timely updates for employee data
  • 0% delay in employee pay-outs
  • Data confidentiality and security is maintained by multi-tiered checks
  • Paychecks can be processed on a weekly, monthly or fortnightly basis
  • A dedicated team of professionals handling the payroll processing
  • Time-sensitive functions completed within the time frame
  • Seamless integration carried out with internal processes of the client
  • Stringent accuracy levels maintained

Outsourcing payroll processes to V’BRO INFOTECH can help your HR team manage payouts to your varied workforce and give them bandwidth to deal with the changing regulations and government forms. We’ll help you bring down your payroll processing cost to a fraction of what you would incur otherwise. Our Payroll processing services can thus prove to be an advantageous strategy for your business, be it an SMB or a large enterprise.

Accounts Payable – (Procure-to-Pay)- P2P Process

In today’s world, “Accounts Payable” is not just a process focused on transaction. It has rather become a planned business function; in which working capital is optimized and enhanced savings are enabled for the business. This process further improves the industry’s relationship with the suppliers.With a complete range of accounts payable solutions that we offer, the processes of industries are transformed completely. The operational costs and working capital are optimized creating utmost significance for the business.

For all the clients looking for solutions and services in the areas of supply chain and procurement management, we are here with the reliable solutions. The Accounts Payable (Procure to Pay) services offered by V’BRO INFOTECH cover the entire process of P2P right from the duration of creation of request to the covering of payment.

The spend data is also analyzed to offer clear information regarding the performances of vendors. The complete cycle of procure to pay is encompassed with our solutions that are supported by advanced technology of workflow and imaging. Our solutions offer bottom line finds, greater transparency & control and via regulation, they drive competences.

We reduce the risk of duplicate payment, eliminate fraud, utilizing early payment discount and processing vendor invoices with in cycle time of 24 hours and ensuring vendors are paid on time.

Total spectrum of accounts payable services offered by us
  • Data capture and scanning of invoice
  • Exclusion management
  • Management of documentation
  • Expense
  • Reportage and settlements
  • Quality assurance and audit

We offer end to end procure-to-pay services from receipt of invoice, processing and scanning to reconciliation of the payment and exclusion management. The payment parts of the businesses are streamlined with our solutions and their procurement team provides quicker round time with enhanced compliance. Augmented batch payments and dynamic discounting also adds value to the processes.

By outsourcing the accounts payable to us, you get the following benefits
  • Greater focus on core functions.
  • Faster payments / No late-payment penalties.
  • Early payment discounts (or) Quick-pay discounts from 2% to 20% of invoice.
  • Lowering invoice processing costs. from USD $ 26 to just about USD $ 5
  • AP automation can save a company an average of USD16 per invoice or more depending on the size of your company.
  • Eliminate duplicate payment.
  • Improved accuracy.
  • Greater collaboration.
  • Improved scalability.
  • Cycle Time (TAT) normal cycle time for processing vendor invoice manually is 3 to 5 days, with automation it will be within just a few hours.
  • FTE – Vendor Invoice processing productivity per hour average 12 to 15 invoices. Whereas, in automation, it will be more than 100 vendor invoices per hour.

All through the year, the cycle of procure to pay locks significant amount of the business capital. By outsourcing the accounts payable operations to us, working capital of businesses is opened. The optimized procurement processes are resulted with the productive use of this capital.

“Turning AP into a profit center by maximizing your working capital”. Automation of AP is one of the most cost effective way to improve your overall business performance. With V’BRO INFOTECH as your procure-to-pay partners, your overall costs of transaction is reduced, rapid increase is there in ratios of working capital and your data offers actionable visions.

Accounts Receivable – (Order-to-Cash) – O2C Process

Accounts Receivable (O2C) is an important aspect for any business and it requires a dedicated team to ensure that the processes are well maintained for a systematic inflow of cash. Collecting the payments from customers can be a bit taxing sometimes but what plays a major role in this task is how well the collections and credit teams are aligned with each other for a smooth work cycle. The more aligned they are to each other and to the respective customer, the easier it gets to receive the cash.

Outsourcing of functions within the order-to-cash process to V’BRO INFOTECH is a logical no-brainer. It extends the reach of limited resources, adding productivity and profitability to an organization. The benefits to bottom line, process improvement and customer service are numerous. It provides in-house staff with more time to focus on and improve results of core business functions, while assigning a service provider more difficult and time consuming tasks. It clearly enables companies to improve their overall results.

Our Accounts Receivable solutions are comprehensive yet entirely flexible and let our clients to pick from a range of services. Our cutting-edge technology assists in fostering a central hub of all related O2C information. This helps you to flawlessly assimilate with multiple enterprise systems.

Our accounts receivable outsource services include
  • Preparing Billing
  • Input of receivable transactions data into the accounting system
  • Record and account for revenue
  • Issuing of credit memos and refund checks approved by the customer
  • Managing account ledgers of subsidiary receivables
  • Creating and providing regular statements
  • Implementing alterations in the process flow as approved by the customer
  • Appending cash received to relevant customer accounts and clearing short pays
  • Accounts receivable deductions management services
  • Producing accounts receivable reports
Why Choose Us?
  • A single source of delivery for documentation for accounts receivable, such as consolidated electronic, mail and print delivery
  • Streamlining of receivables to improve productivity with the help of services related to accounts receivable deduction management
  • Time savings through quick access to document images by many users
  • Greater flexibility and speed
  • All documentation related to customer service in a single repository
  • A problem-solving approach and processes for quality assurance to improve customer loyalty
  • A common web browser for retrieval of data and documents at any point of time
  • Lower costs
  • Virtual extension of your credit department
  • A highly experienced collections team that increases salvaged revenues through primary charge-offs

Our industry specific expertise in implementing best practices for optimization of the Order-to-Cash cycle help clients considerably improve their cash flows and working capital position in a short span of time. V’BRO INFOTECH innovative approach to handling the Account Receivables function of its clients provides them several unique value propositions enlisted below, apart from the conventional benefits of better cash flow management and controls, savings on time & money.

GL Reconciliation (Record-to-Report) – R2R Process

The general ledger is the backbone of any accounting system which holds financial and non-financial data for an organization. The statement of financial position and the statement of income and comprehensive income, both are derived from the general ledger. We understand the importance of maintaining the accuracy of account books and keeping them tallied with supplier as well as customers.

In modern accounting software’s, the general ledger works as a central repository for accounting data transferred from all sub ledgers namely  sub  modules like accounts payable, accounts receivable, cash management, fixed assets, purchasing and projects. Reconciliation is a vital process in the sphere of accounting that ensures matching money actually spent against the money reflected in the books of accounts. The manual processes and diverse data and legacy systems used to create financial reports must provide precise, timely information. This is a major pain area for most companies with very little control what so ever over the entire process.

Our strong base and expertise in the domain of accounting, empowers us to address easy to intricate requirements pertaining to reconciliation of accounts in varied industry domains for different set of clients. Our solutions combine record to report (R2R) processes into standardized, efficient workflows that enable organizations to capture and share accurate financial data across the enterprise.

Our novel and state-of-the-art applications and tools allow elimination of the conventional spreadsheet approach to Reconciliation. We offer our clients fitting and efficient solutions that fulfill the growing needs of transaction matching in domestic and international geographies.

Why Us?
  • Recording of all expenses and income
  •   Maintenance of various ledger and sub-ledger accounts
  •   Fixed asset accounting, including capitalization, depreciation, etc.
  •   Reconciliations – bank, branch, inter-company, ledger and sub-ledger
  •   Month-end and year-end closing
  •   Consolidated financial reporting
  •   Taxation and regulatory compliance
  •   Preparation of financial statements and reports
  •   MIS reports

Some of the main reasons of outsourcing general ledger accounting services are that it is commercially convenient, less time taking via measures like automation and highly qualitative. V’BRO INFOTECH R2R solutions encompass policy rationalization, technology optimization, and end-to-end process transformation. Our proven capabilities with enterprise resource planning (ERP) systems, such as SAP, Oracle, JD Edwards, and PeopleSoft, and bolt-on tools, including Blackline, Trintech, Smart View, SAP Runbook, and AssureNET, enable us to optimize clients’ return on technology investments.

Our general ledger services include
  •   Ledger creation and maintenance
  •   Use of accounting tools and software for records and calculations
  •   Balance sheet creation and management
  •   Implementation of improved financial trends and practices to enhance efficiency
  •   Analysis and reporting of previous accounts

When you outsource your requirements for GL reconciliation services to us, you can be assured of a superior solution that caters to your exact requirements.

Financial Planning & Analysis Services (FP&A)

Financial Planning & Analysis (FP&A) is the key for integration and analysis of information stored in financial systems and other critical data sources across the companies. It helps managements to implement appropriate action and improve the financial solvency and liquidity of an organization. It gives faster and more accurate interpretation of financial data.

The prime objective of a Financial Planning & Analysis team is to effect the compilation, analysis and implementation of the organizational strategy in terms of finance. This team helps the whole business entity make better decisions, and optimize value creation and protection at the enterprise level. FP&A teams also generate management reports, analyze financial trends, calculate the monetary effects of potential business decisions and advise company leaders.

In a world of cut-throat competition, businesses come face-to-face with the demanding task of boosting profits and business volumes. Added to this, is the challenge to display compliance. To tackle these challenges, it is very crucial that advanced financial services and right information is available in time.

Our advanced FP&A services include
  • Key performance indicators (KPIs);
  • Scenario planning;
  • Financial analysis;
  • Preparation of MIS reports;
  • Financial statement analysis;
  • Financial ratios analysis;
  • Generating customised BI reports as required.

Outsourcing the FP&A services to us enables us to offer the management access to faster, as well as more accurate interpretation of financial data.

  • This leads to quick decision making abilities;
  • There is up to 60 percent savings in analyst costs;
  • Clients achieve improved financial reporting as well as regulatory compliance with laws;
  • Clients are given analytical insights into areas such as product profitability, cost management, project analysis, inventory and many more;
  • There is better usage of technology giving access to the latest data.
Asset Management Services: – FA Process

Time and again, businesses find themselves constrained with proper asset management in accounting. Considering the magnitude of processes like proper depreciation calculation to various IRS terms and policies to different never-ending formats, asset management is often time and resource exhausting to conduct efficiently.

In financial accounting, assets can be termed as economic resources. Anything tangible or intangible that is capable of being owned or controlled to produce value and that is held to have positive economic value is considered an asset. To further simplify, assets symbolize the ownership value that can be transformed into cash, despite cash itself being classified as an asset.

With a team of highly qualified professionals, the objective of V’BRO INFOTECH is to be a singular destination for services related to asset management for our clients. While our asset management service will assist you in meeting external/internal audit requirements, it can also be extremely beneficial in meeting your capital budgeting, financial and risk management reporting requirements.

Some Critical Steps In Fixed Asset Management
  • Valuation of fixed assets
  • Deriving the exact depreciation value
  • Analyzing the expected useful life time of an asset
  • Taking the right time decision either to maintain, sale or scrap the assets.

At V’BRO INFOTECH, our resources are capable of handling multiple assets located in multiple locations. The information on a particular asset is maintained on daily basis and the same information is readily available to management at any point of time.

Our Fixed Asset Management Services provide the necessary data visibility to identify operational savings in many areas and avoid the risk of non-compliance with financial, tax and regulatory issues.

Cash Flow Management Services

Efficient management of cash flow is a vital function for every company. The success or failure of the business largely depends on proper implementation of the essential measurements based on the prediction of cash necessities at varied times. You can receive the benefit of expert solutions and gain economical superiority by outsourcing your cash flow management services to us.

Advantages of having a Cash Flow Management service in place
  • Leverage and utilize services of our experts on a continuous basis which otherwise may not have been possible at such competitive pricing
  • As part of “Cash Flow Planning” we can have monthly / quarterly cash flows build for future period based on our financial analysis and prevailing market norms, thereby assisting you in business planning and budgeting purposes.
  • Based on the Cash Flow Planning we assist you in performing “Cash Flow Budgeting” for your business which can help you take corrective measures on time and narrow cash flow gaps.

The customized solutions offered by us are able to meet the specific demands of the customers. We offer wide ranging cash flow management services including:

  • Cash flow management on daily basis
  • Cash flow extrapolation
  • Financial risks management
  • Automated fund transfer structure management
  • Banking and financial services contract negotiation
  • Evaluation of banking services expenditure
  • Management of fraud control programs

In managing payments to your employees and suppliers, we can make your payments hassle-free. We deliver responsive services that will ensure your collections are deposited with a high level of security, accuracy, and expediency. We guarantee that your post-dated checks are stored securely and deposited once they fall due.

Our Offer Cash Flow Forecasting Services
  • Preparing Daily, weekly and monthly Cash Flow Report.
  • Analyzing Sundry and Debtors Report.
  • Reconciling Credit Card Report.
  • Analyzing Financial Risk Management
  • Preparing Bank Statements Reconciliation.
  • Cash Flow Budgeting, Forecasting And Planning

Our flexible, convenient cash management solutions are tailored to meet your needs and give you maximum control over your business finances. They are also functional, cost-efficient and comprehensive.

Inventory Management

Inventory levels and costs, when combined with sales information, allow you to manage more effectively the cost of goods sold, cost of inventory holding, profit margins, as well as the amount of business capital tied up in inventory. Keeping inventory management costs down is crucial to competitive advantage. Effective inventory management is all about knowing what you have, where it’s stocked, and how much you’ll need. This is easier said than done though. That’s where V’BRO INFOTECH brings unparalleled value.

We provide accurate and timely inventory management services. Our experienced professionals conduct a systematic and consistent review of your inventory to ensure that the inventory value is correct and accurately represented within the accounting system. We have proven processes to confirm that what a company claims to own at end of reporting period is truly in its possession.

We device a complete solution for your order fulfillment including inventory management, shipping and warehousing. We use a multi-tiered approach toward inventory management to enable today’s global, inter-connected business operations prevent stock-outs and improve supply efficiency.

With extensive experience in providing inventory management services for hundreds of market-leading companies across the world, V’BRO INFOTECH helps clients streamline their inventory through best-in-class processes and highly efficient tools. Our experts optimize and manage all the components of your inventory operations, including cycle stock, safety stock, pipeline and pre-build inventory to drive more efficiency across the value chain.

Our Inventory Management Features Include
  • Purchase Order Processing
  • Bill Passing
  • Stock Management
  • Sales Order Processing
  • Export / Import
  • Sales & Distribution Management
  • B2B for PO & SO Management / EDI
The scope of our inventory management service includes
Reporting and Analysis

Periodic inventory reports to verify inventory levels, identifying slow moving & obsolete inventory and performing cost analysis (standard cost vs. actual cost) to update the standard/plan cost.

Physical Verification

Conducting physical verification of inventory and preparing reconciliation with books of account, factors generating discrepancy are investigated and corrected.

Forecasting, Budgeting and Product costing

Demand forecasting for annual budget creation and updates, review of weighted moving average price to ensure the accurate product costing.

Material Master Data Management (BoM)

Setting up, updating, validating and periodic review the material master data (Bill of Material/BoM).

Using a variety of proven inventory management techniques, we make your organization nimble enough to respond to rapid fluctuations in demand, without compromising on service quality. By leveraging time-phased demand signals and Just in Time (JIT) strategies, our experts help you improve supply efficiency and customer service levels.